Overview
Receptionist cum Admin Assistant
Role Overview
We are seeking a proactive and organized individual to serve as the first point of contact for our office
while supporting day-to-day administrative operations. This is a multi-faceted role combining
front-desk reception, calendar and schedule management, paperwork handling, and vendor and
payment coordination.
Key Responsibilities
Reception
• Greet and attend to visitors, clients, and guests professionally
• Manage incoming calls, emails, and correspondence, routing them appropriately
• Maintain a tidy, welcoming reception and common areas
• Handle incoming and outgoing mail, couriers, and deliveries
• Manage meeting room bookings and visitor logs
Calendar & Schedule Management
• Maintain and coordinate calendars, appointments, and meetings for management and teams
• Schedule meetings and confirm availability with all relevant parties
• Send reminders and resolve scheduling conflicts proactively
• Arrange travel, accommodation, and logistics as needed
Administration & Paperwork
• Prepare, file, and maintain documents, records, and reports (physical and digital)
• Handle data entry and keep records accurate and up to date
• Manage office supplies, inventory, and stock replenishment
• Liaise and contract with vendors and service providers — obtain quotes, negotiate terms, and
finalize agreements
• Manage vendor payments, track invoices, and follow up on dues and renewals
• Support expense tracking and basic bookkeeping coordination
• Ensure proper documentation and timely follow-up on all pending paperwork
Requirements
• Diploma or equivalent; prior experience in a similar role preferred
• Strong communication and interpersonal skills
• Proficiency in MS Office (Word, Excel, Outlook) and calendar tools
• Excellent organizational and multitasking abilities
• Professional, presentable, and dependable
• Ability to handle confidential information with discretion
Desirable
• Experience managing vendors and payments
• Fluency in English and Sinhala
• Knowledge of Hindi is an added advantage
About Gamage Recruiters (Pvt) Ltd
Gamage Recruiters is a professional recruitment agency committed to connecting talented individuals with rewarding career opportunities. We work with organizations across multiple industries to deliver effective hiring solutions and support both employers and job seekers in achieving their goals.
